Difference between revisions of "Board Meetings"

Revision as of 12:28, 12 December 2008

Board Meeting Archive

The official archive for board meeting minutes is our Document Repository, here: http://docs.tbsp.org/

This wiki page is the unofficial Board Meeting reference for upcoming board meetings.

Board Meeting Agenda

Date: Dec 2008

• Review and accept previous meeting minutes

Officer updates

• TBSP Patrol Finance Report (Diana)

 The fiscal year of the Patrol will be October 1 through September 30.      
 Our 2007-2008 Board Treasurer was Diana.                                  

Old business

New business

• Appoint Board Officer positions (Registrar/Treasurer and the

Board Secretary). Please read about these positions in the Manual:          
11._Bylaws#Section_C:_Board_Officers

• Discussion of Recruiting and Instructor Training activities
• Consider moving next year's OTH to a more snow-guaranteed weekend later in the season

• Minimum number of patrollers per patrol: (submitted by patrol membership)

 my understanding has always been that a viable patrol  
 is a minimum of 3 certified patrollers (maybe 2 depending on some other      
 factors). That doesn't include candidates regardless of whether they've     
 had OEC or not.  I'd feel a tad more comfortable if
there were 2 patrollers and an OEC candidate comprising a patrol team.

According to the Manual: "Minimum patrol is 1 full patroller and 1 strong candidate..." 04._Patroller_Roles (at large)

• Candidate identification

I think there should be some distinction for us
and for the public between a trained patroller and a candidate. Not just about
earning the cross, but also because there may be a possible liability issue.

(at large)

• Expanding the board

Create (or imply) adjunct board member (non-voting)  especially a               
candidate coordinator who should be a candidate (thus cannot be a full        
board member due to 1 year rule)  Strongly encourage this person (and many     
others) to come share pizza at the Board meetings.  This will encourage       
successful meetings as they will become less routine.                          

(at large)

• Fiscal Year Accounting

Board resolution mandating that expenses must be 
submitted before the end of the calendar year following the end of the
fiscal year (or sooner).

Example: 
  TBSP Fiscal Year 2008: Oct 1,2007 - Sept 30, 2008 (per Bylaws)
  Expenses must be submitted by Dec 31, 2008 for reimbursement.

(Greg)

• Patrol Commitment

Operations refresher should be counted in the Patrol Commitment section of the Manual.

Also, discuss a "recruiting" or "help out" aspect to the patrol commitment.

(Greg)