Chapter 06: Reports and Documentation - Revision history

GregMarsden at 06:46, 3 December 2009

2009-12-03T06:46:14Z

GregMarsden: Chapter 07: Reports and Documentation moved to Chapter 06: Reports and Documentation

2009-12-03T05:44:53Z

Chapter 07: Reports and Documentation moved to Chapter 06: Reports and Documentation

GregMarsden: 07. Reports and Documentation moved to Chapter 07: Reports and Documentation

2009-01-11T22:14:41Z

07. Reports and Documentation moved to Chapter 07: Reports and Documentation

GregMarsden: Patrol Forms moved to 07. Reports and Documentation

2008-09-16T00:35:21Z

Patrol Forms moved to 07. Reports and Documentation

GregMarsden at 11:49, 11 March 2008

2008-03-11T11:49:55Z

GregMarsden at 10:03, 11 March 2008

2008-03-11T10:03:24Z

GregMarsden: New page: {{PatrolManual}} {{ambox|text=appendix d|category=Requires Formatting}} Patrollers must be familiar with each of the following forms, which must be carried while patrolling, and are carri...

2008-03-11T01:23:04Z

New page: {{PatrolManual}} {{ambox|text=appendix d|category=Requires Formatting}} Patrollers must be familiar with each of the following forms, which must be carried while patrolling, and are carri...

New page

{{PatrolManual}}
{{ambox|text=appendix d|category=Requires Formatting}}

Patrollers must be familiar with each of the following forms, which must be carried while patrolling, and are carried in
the Forms Module. It is the responsibility of the Mountain Manager to see that Patrol Leaders are supplied with the
proper forms.

1. Patrol Leader Checklist
Contains area specific information the Patrol Leader needs, including a check list of all Patrol Leader procedures,
important telephone numbers, helicopter landing zones, sunset table, etc.

2. Patrol Report
This form is filled out by Patrol Leaders and records information related to the patrol activities of each area on a
particular day. The original is kept in the patrol log book, and copies are mailed to the Patrol Director and Operations
Officer in pre-addressed envelopes. A copy is also provided in a timely manner (ideally on the following Monday) to the
appropriate National Forest Ranger District Office.
The Patrol Report is also used to record training and instruction activities for a particular day, to both assist the
Operations Officer in keeping track of patrol day counts, and enable the Training Officer to monitor training status of
patrollers and candidates. A separate Patrol Report should be used for this purpose, with the comment “Training in
subjects XXX, YYY, ZZZ etc.” and identification of instructors versus students.

3. Incident Report
This form records information concerning contact with the public, and is to be used to report all injuries. The original is
attached to the Patrol Report, and a copy is mailed to the Patrol Director. Completion of the Incident Report is noted on
the Patrol Report.

4. Search and Rescue Initiation Form
Patrollers do not supervise or conduct search and rescue operations, and do not participate in such operations without
USFS approval. However, whenever someone reports a person missing, this report is filled out a completely as possible
with information supplied by the individual(s) reporting the missing person. Those individuals should be asked to stay
until the Sheriff arrives, but in the event the reporting individual leaves, we will have the necessary information for the
Sheriff. The original is given to the Sheriff, and a copy is attached to the Patrol Report.
Examples of these forms are attached. The most current versions of these forms will be found in the Forms Module.

@@ Line 5: / Line 5: @@
 proper forms.
+Documentation of our patrol activities is extremely important for a number of reasons. Possible legal ramifications of first-aid treatment are obvious, but there are additional reasons for proper documentation. For example, the Forest Service needs to know what we are doing and how many hours we devote to patrol activities. This may help the Forest Service justify future expenditures on our behalf. Obtaining thorough information from a person reporting someone missing is critical for search and rescue operations. Patrollers should become familiar with each of the forms. [[http://beacon.tbsp.org/managers Read filed patrol reports here]].
 === Patrol Report ===

@@ Line 1: / Line 1: @@
-{{PatrolManual}}
 Patrollers must be familiar with each of the following forms, which must be carried while patrolling, and are carried in
@@ Line 11: / Line 11: @@
 This form is filled out by Patrol Leaders and records information related to the patrol activities of each area on a
 particular day. The original is kept in the patrol log book, and copies are faxed to the preset on the Operations trailer fax machine.
-Scanned copies can be mailed to mailto:reports@tbsp.org
+Scanned copies can be emailed to mailto:reports@tbsp.org
-The Patrol Report is also used to record training and instruction activities for a particular day, to both assist the
+The Patrol Report is also used as the official record of patrol training. Each training event should have a corresponding
-Operations Officer in keeping track of patrol day counts, and enable the Training Officer to monitor training status of
+Patrol Report with the names of students and instructors and the completion status of the students.
-patrollers and candidates. A separate Patrol Report should be used for this purpose, with the comment “Training in
-subjects XXX, YYY, ZZZ etc.” and identification of instructors versus students.
 === Patrol Leader Checklist ===
@@ Line 34: / Line 32: @@
 Sheriff. The original is given to the Sheriff, and a copy is attached to the Patrol Report.
 The most current versions of these forms will be found in the Forms Module.

@@ Line 1: / Line 1: @@
 {{PatrolManual}}
 Patrollers must be familiar with each of the following forms, which must be carried while patrolling, and are carried in
-the Forms Module. It is the responsibility of the Mountain Manager to see that Patrol Leaders are supplied with the
+the [[Modular Equipment|Forms Module]]. It is the responsibility of the [[Mountain Manager]] to see that Patrol Leaders are supplied with the
 proper forms.
-. Patrol Report
 This form is filled out by Patrol Leaders and records information related to the patrol activities of each area on a
-particular day. The original is kept in the patrol log book, and copies are mailed to the Patrol Director and Operations
+particular day. The original is kept in the patrol log book, and copies are faxed to the preset on the Operations trailer fax machine.
-Officer in pre-addressed envelopes. A copy is also provided in a timely manner (ideally on the following Monday) to the
+Scanned copies can be mailed to mailto:reports@tbsp.org
-appropriate National Forest Ranger District Office.
 The Patrol Report is also used to record training and instruction activities for a particular day, to both assist the
 Operations Officer in keeping track of patrol day counts, and enable the Training Officer to monitor training status of
@@ Line 20: / Line 18: @@
 subjects XXX, YYY, ZZZ etc.” and identification of instructors versus students.
-. Incident Report
+=== Patrol Leader Checklist ===
 This form records information concerning contact with the public, and is to be used to report all injuries. The original is
 attached to the Patrol Report, and a copy is mailed to the Patrol Director. Completion of the Incident Report is noted on
 the Patrol Report.
-. Search and Rescue Initiation Form
+=== Search and Rescue Initiation Form ===
 Patrollers do not supervise or conduct search and rescue operations, and do not participate in such operations without
 USFS approval. However, whenever someone reports a person missing, this report is filled out a completely as possible
@@ Line 31: / Line 33: @@
 until the Sheriff arrives, but in the event the reporting individual leaves, we will have the necessary information for the
 Sheriff. The original is given to the Sheriff, and a copy is attached to the Patrol Report.
-Examples of these forms are attached. The most current versions of these forms will be found in the Forms Module.
+The most current versions of these forms will be found in the Forms Module.